Wedding Day Timeline Maker — Printable Run-Sheet for Vendors
Build your ceremony-to-reception schedule with durations and vendor arrival blocks. Get a printable run-sheet every vendor can follow. Free, private.
How to use this tool
- 1
Set your day's first start time (hair and makeup counts).
- 2
Add blocks with durations — ceremony, photos, cocktail hour, toasts, dancing.
- 3
Mark vendor arrival blocks (caterer, florist, photographer) so they stand out.
- 4
Print the run-sheet or export a PDF and hand one to every vendor.
Frequently asked questions
▸How do durations work?
Enter a start time and a duration in minutes for each block — the timeline chains them automatically and shows the true end time, so gaps and overlaps are obvious at a glance.
▸What are vendor arrival blocks?
Mark any block as a vendor arrival (caterer, florist, photographer, band) and it renders in its own tinted lane with the vendor name — the run-sheet vendors care most about.
▸Can I print the run-sheet?
Yes — print or export a PDF listing every block with start, end, duration and notes, with vendor arrivals called out. Hand one to every vendor.
▸Does the timeline cover the whole day?
From hair and makeup through the last dance — add as many blocks as you need in order from getting ready to ceremony to reception.